Terms & Conditions
The Bold Earth experience is most successful when it’s a partnership between parents, students, and Bold Earth. Communication and full disclosure are important to us. We want you to understand our policies and procedures so we can build the best possible relationship with your family. The information below will help you be fully informed and understand Bold Earth’s standards and expectations for both students and families.
HOW TO APPLY:
There are two ways students can apply: submit an application online at www.boldearth.com/enroll or call our office at 303-526-0806. To secure a spot on your trip, we require an $800 deposit at the time of application (we cannot guarantee a space on a trip until a deposit is paid). Please note that we intentionally limit the size of our program, and due to our small group size many trips fill quickly. We encourage families to submit applications early to ensure a place on your student’s preferred trip.
Bold Earth has a selective admissions process to ensure the best peer groups possible on each trip. After an application is submitted, you’ll receive an email outlining the next steps. This email will detail all the required paperwork and how to complete each form, deadlines for submitting paperwork, and notification of acceptance timeline.
For new students, we require an application for summer, health history, confidential parent questionnaire, student questionnaire, and a confidential school reference. For new international students we also require a phone and/or Skype interview. Our deadlines for submitting admissions paperwork change throughout the year, although generally we ask that all admissions paperwork is complete within two weeks of application or you may be at risk of losing your child’s spot on their trip.
Completed applications will be carefully reviewed on a first-come, first-served basis, and you will be notified about your child’s official acceptance to Bold Earth within two to three weeks. We do our best to talk to as many students as possible, and may ask to arrange a time for your child to speak with one of our directors.
Bold Earth reserves the right to deny acceptance or ongoing participation to any student based on medical, behavioral, physical, or mental health reasons, or for any other reason, in Bold Earth’s sole discretion. If your student is not accepted, the $800 deposit will be refunded in full.
WHAT WE ARE NOT:
Bold Earth’s areas of expertise do not extend to handling behavioral, emotional, psychological, motivational, rehabilitative issues; mental health issues, or eating disorders. We are not in any way a program for youth with emotional, motivational, or behavioral issues.
The $800 deposit is due at the time of application and is applied to the full cost of the program. Balance due must be paid on or before April 1, 2020. Applications received after April 1 should be accompanied by the $800 deposit; full payment will be due upon acceptance. On April 1, the remaining balance will be automatically charged to the electronic payment method on file. You may update your payment method on file at any time. We gladly accept personal checks and e-checks (we’ll need your bank’s routing number and your checking account number). We also accept Visa, Mastercard, and American Express; there is a 2.5 percent. transaction fee for every credit card transaction processed. Payment plans can be arranged on an individual basis.
REFUND AND CANCELLATION POLICIES:
All deposits are 100 percent refundable before January 1, 2020 (less $25 if you received an early enrollment gift). Prior to April 1, 2020, the deposit is refundable, less a $200 cancellation fee. For cancellations after April 1, 2020, the deposit and tuition are non-refundable. We highly recommend you purchase optional trip insurance for your protection (see below). No refund will be granted to a student who withdraws voluntarily or is sent home as a consequence of unacceptable behavior; poor physical condition; or a pre-existing medical or physical condition or injury. All additional travel expenses are the responsibility of the parent. If there is a possibility of cancellation, please contact us as soon as possible. Before June 1, 2020, students may switch trips at any time and without penalty as long as they are switching to a trip that has an open space available. After June 1, students will need approval from a director to switch trips. Additional costs may apply to switching trips beyond June 1.
OPTIONAL TUITION PROTECTION:
Optional Trip Protection is not required but is strongly recommended. Each year, students must cancel their Bold Earth trip because of medical reasons or unforeseen family or personal circumstances. Bold Earth offers Optional Tuition Protection in order to protect your tuition should your child be unable to attend or needs to leave early due to illness, injury, a family crisis, etc. Although Bold Earth offers Optional Tuition Protection you may purchase outside trip/travel insurance in lieu of or in addition to Bold Earth’s Optional Tuition Protection.
BOLD EARTH’S EXPECTATIONS:
It is the student’s responsibility to bring a safety-conscious mindset and a desire to try new things and have a good time. A willingness to participate fully; a willingness to help with group chores and tasks; a willingness to care for themselves and others, and a willingness to accept challenges is expected of all students. While some trepidation is quite normal, we expect from each student a positive and unselfish attitude and a desire to be a part of a close community of friends. Bold Earth trips can be physically and mentally challenging. Students have a responsibility to be physically prepared by getting in good physical condition before their trip. By signing the student questionnaire and the parent/student agreement, students agree they will abide by these expectations. We reserve the right to send a student home who cannot meet the physical requirements of the trip, or who, in our judgment, does not meet our expectations for demonstrating safe actions or good behavior.
Bold Earth maintains very high standards because we act as temporary guardians for your child. Any action by a student that jeopardizes his/her safety or the safety of other students will not be tolerated. No one student’s actions (in the leaders’ judgment) will be permitted to negatively affect the enjoyment of the adventure by other students. Individual behavior that keeps the group from forming a close community will not be tolerated. Students must be able to effectively manage their self-care (staying hydrated, eating properly, maintaining appropriate hygiene, etc.); if lack of self-care is repeatedly an issue, a student may be sent home. If a student has a known emotional and/or behavioral issue, including an eating disorder or self-harm, that was not disclosed to Bold Earth prior to a student’s trip participation, the student will be sent home. If a student discusses suicide or exhibits signs of self-harm (at the discretion of Bold Earth staff), the student may be sent home. Illegal acts, bullying, sexual harassment, stealing, sneaking away from the group at night, or other unsafe actions will cause a student to be sent home. Tents are never co-ed. Bold Earth programs are 100% alcohol, tobacco (including smokeless tobacco), and drug-free. The possession or use of alcohol, tobacco, marijuana, any vaping device, or any illegal drug is cause for immediate expulsion from the trip. This policy is absolutely non-negotiable. In the unfortunate circumstance that a rule violation should occur, immediate dismissal may result. The offending student will be flown home immediately; all additional travel expenses are the responsibility of the parent, and no refund of any type will be granted. Each student will sign a contract prior to their adventure stating they agree to abide by Bold Earth’s policies and rules for the duration of the trip. Our areas of expertise do not extend to handling behavioral, emotional, psychological, motivational, rehabilitation issues, or eating disorders.
HEALTH HISTORY AND MEDICAL TREATMENT AUTHORIZATION:
A completed and signed health history and a signed parent/student agreement must be submitted in order to be considered for official acceptance and enrollment. The health history does not require a physician’s signature, but we do ask parents to be as open and transparent as possible. In lieu of a doctor’s signature, parents take responsibility to tell Bold Earth about any and all health issues. Parents will be required to sign an acknowledgment of risks and a legal liability waiver from Bold Earth, as well as waivers from participating outfitters prior to their child’s participation.
Trained Bold Earth leaders have the right to administer first aid to students, to engage the services of a medical professional, or to hospitalize a student if deemed necessary. Costs will be the responsibility of parents and/or their insurance company.
ALTERATIONS TO ITINERARY:
Severe weather; high or low rivers; high or low snowpack; unpredictable natural disasters and acts of God; vehicle breakdowns; road closures; volcanic activity; forest fires; illness; any potential threat to safety; or even a brilliant idea from a leader or student may necessitate itinerary changes. In the event of a schedule change, comparable activities will be substituted when possible. You will be notified by email of significant changes.
Students may bring a cell phone to use at the airport upon arrival, and prior to departure. Each student will call home upon arrival so parents will know they’ve arrived safely. This call usually takes place after your child has met a Bold Earth trip leader, collected his/her bags, and met the other students. Please expect up to an hour between the time your child’s flight lands and his/her phone call home to you. Leaders will then collect all electronics, including cell phones. Cell phones should be turned off at this time to preserve their charge. Because this is an adventure, there’s often no cellular service available. There is often no way for cell phones to be recharged. Parents will not be able to call their child while he or she is on the trip. Though we make every effort to give your child a couple of opportunities to call home, the often remote nature of our trips often makes it difficult for us to give you specific updates about your child while on his/her adventure. Remember, no news is good news. Students without cell phones will have access to a leader’s cell phone when phone calls home are made. Please be aware of this prior to enrollment. Parents may contact our office if there is an emergency in which a parent needs to reach their child. If it’s after normal business hours, we’re available 24/7 at the Bold Earth emergency phone number. During the trip, Bold Earth leaders and students will write and publish blogs to keep parents updated on the trip. While our goal is to post regularly (generally every two to three days) there may be times when the blog may be published later due to lack of cell service or internet.
While participating in Bold Earth programs, a student may be photographed or filmed by Bold Earth or any other outfitters. By signing the parent/student agreement, you agree to allow the student’s photo, video or film likeness, or reproductions thereof made through any media, including electronic media, to be copyrighted and used for any legitimate purpose by Bold Earth or its assigns.
Bold Earth is wholly committed to the protection and preservation of the natural environment. We use the most current minimum-impact camping techniques and subscribe to the practices and cultures of Leave No Trace. Students should not expect to shower every day. While students don’t shower daily, there are many days when they will swim.
In accordance with Federal Law and US Department of Agriculture policy, Bold Earth does not discriminate on the basis of race, color, national origin, gender, or religion. However, as stated above, we reserve the right to refuse acceptance or ongoing participation to any student based on medical, physical, or mental health grounds, or for any other reason, in Bold Earth’s sole discretion.
Bold Earth reserves the right to change its Terms and Conditions at any time. If this happens, we will notify parents in writing. We publish our terms and conditions in several places, including but not limited to, the student application and our website. In the case of any discrepancy between published versions, the Terms and Conditions published at www.boldearth.com/terms-conditions/ shall control.