Terms & Conditions
In accordance with Federal Law and US Department of Agriculture policy, Bold Earth does not discriminate on the basis of race, color, national origin, gender, or religion. We reserve the right to refuse the acceptance of any student. We are selective in our admissions process because the close community we strive to foster and the quality experience we seek to provide for each student can be compromised by a single student. Our areas of expertise do not extend to handling behavioral, psychological, motivational, or rehabilitation issues. We are not in any way a program for youth with emotional or behavioral problems. You will be notified of an acceptance decision upon receipt of a completed application and all required materials. If your application is not accepted, your deposit will be refunded in full.
PAYMENT: The $800 deposit is due upon application and is applied to the full cost of the program. Balance due must be paid on or before April 1, 2022. Applications received after April 1 should be accompanied by the $800 deposit; full payment will be due upon acceptance. We gladly accept personal checks and e-checks (we’ll need your bank’s routing number and your checking account number). We also accept Visa, Mastercard, and American Express; there is a non-refundable 2.5 percent transaction fee for every credit card transaction processed. On April 1, 2022, the payment method on file will be automatically charged the remaining balance. Payment plans can be arranged on an individual basis.
REFUND/CANCELLATION POLICY: Prior to April 1, 2022, the deposit is refundable, less a $200 cancellation fee and any credit card processing fees. For cancellations after April 1, 2022, the deposit and tuition are non-refundable. No refund will be granted to a student who withdraws voluntarily or is sent home as a consequence of unacceptable behavior; poor physical condition; or a pre-existing medical or physical condition or injury. All additional travel expenses are the responsibility of the parent. If there is a possibility of cancellation, please contact us as soon as possible.
Bold Earth must enforce this cancellation policy because program expenses are incurred well in advance of summer, including (but not limited to): commissioning the construction of brand-new vans; nonrefundable outfitter deposits; campground reservations; equipment and food purchases; and staff hiring. Many of these expenses are negotiated based on a total group number, rather than a per-person basis. We highly recommend families purchase trip insurance for your protection.
If due to COVID-19 and/or other reasons outside our control Bold Earth is unable to operate one or more programs in 2022, enrolled families will be offered the option of switching to another program with availability; transferring tuition forward to 2022 with no fee or penalties; or requesting a refund.
TRIP INSURANCE FOR SUMMER 2022 TRIPS: Trip insurance is not required but is strongly recommended on summer 2022 trips. Each year, students must cancel their participation in a Bold Earth adventure because of medical reasons or unforeseen family or personal circumstances. Should your child be unable to attend or leave a summer trip due to illness, injury, a family crisis, etc., trip insurance helps you recover the cost of the trip. You are welcome to use any insurer. Trip insurance policies can cover a variety of situations, including (but not limited to): illness, injury, weather, travel delay, lost baggage, trip interruption, emergency medical coverage, etc. Most policies require you to purchase coverage within 15 to 21 days of your initial deposit in order to include covered pre-existing conditions and the “cancel for any reason” option. If interested in learning more about trip insurance, please contact insurance providers directly.
ADMISSIONS PROCESS: Bold Earth has a selective admissions process to ensure the best peer groups possible on each trip. We intentionally limit the size of our program, so enrollment is limited. Please submit your application early to ensure a place on the trip of your choice.
Apply online at www.boldearth.com or call (828)435-3971 to check availability prior to application. An $800 deposit holds your child’s place on the trip of his/her choice while you complete the application process. We ask that admissions paperwork be completed within two weeks of your application date, or you may lose your child’s spot on their preferred trip. We require an application for summer, health history, a confidential parent questionnaire, and a student questionnaire from all of our students. In addition, we require a confidential school reference for each new student. For new international students, we also require a phone and/or Skype interview.
Completed applications will be carefully reviewed on a first-come, first-served basis, and you will be notified about your child’s official acceptance to Bold Earth within two to three weeks. Bold Earth reserves the right to deny acceptance or ongoing participation to any student based on medical, behavioral, physical, or mental health reasons, or for any other reason, in Bold Earth’s sole discretion. If your student is not accepted to Bold Earth, the $800 deposit will be refunded in full.
COVID-19: Bold Earth will make every effort to follow and implement policies and protocols established by national, regional, state, and local governments, along with the CDC. Due to the risks posed by COVID-19, Bold Earth will require all students on our summer adventure programs to be vaccinated. We will also use our own judgment based on the latest science, when in the best interest of the Bold Earth community.
BOLD EARTH’S EXPECTATIONS: It is the student’s responsibility to bring a safety-conscious mindset; a desire to try new things, challenge themselves, and have a good time; a willingness to participate fully; a desire to help with group chores and tasks; and an age-appropriate ability to care for themselves and others. While some trepidation is quite normal, we expect from each student a positive and unselfish attitude and a desire to be a part of a close community of friends. Bold Earth trips are physically and mentally challenging. Students have a responsibility to be physically prepared by getting in good physical condition before their trip. By signing the student questionnaire and the parent/student agreement, students agree they will abide by these expectations. We reserve the right to send a student home who cannot meet the physical requirements of the trip, or who, in our judgment, does not meet our expectations for demonstrating safe actions or good behavior.
NON-NEGOTIABLES: Bold Earth maintains very high standards because we act as temporary guardians for your child. Any action by a student that jeopardizes his/her safety or the safety of other students will not be tolerated. No one student’s actions (in the leaders’ judgment) will be permitted to negatively affect the enjoyment of the adventure by other students. Individual behavior that keeps the group from forming a close community will not be tolerated. Students must be able to effectively manage their self-care (staying hydrated, eating properly, maintaining appropriate hygiene, etc.); if lack of self-care is repeatedly an issue, a student may be sent home.
If a student has a known emotional and/or behavioral issue, including an eating disorder or self-harm, that was not disclosed to Bold Earth prior to a student’s trip participation, the student will be sent home. If a student discusses suicide or exhibits signs of self-harm (at the discretion of Bold Earth staff), the student will be sent home. Bold Earth’s areas of expertise do not extend to handling behavioral, emotional, psychological, mental health issues, or eating disorders. We are not a program for youth with emotional, motivational, or behavioral issues, Illegal acts, bullying, sexual harassment, stealing, sneaking away from the group at night, or other unsafe actions will cause a student to be sent home. Tents are never co-ed.
Bold Earth programs are 100% alcohol-, tobacco-, and drug-free. The possession or use of alcohol, tobacco, marijuana, any vaping device, or any illegal drug is cause for immediate expulsion from the trip. This policy is absolutely non-negotiable. In the unfortunate circumstance that a rule violation should occur, immediate dismissal will result. The offending student will be flown home immediately; all additional travel expenses are the responsibility of the parent, and no refund of any type will be granted. Each student will sign a contract prior to their adventure stating they agree to abide by Bold Earth’s policies and rules for the duration of the trip.
HEALTH HISTORY/LIABILITY RELEASE: A completed and signed health history and a signed parent/student agreement must be submitted in order to be considered for official acceptance and enrollment. The health history does not require a physician’s signature, but we do ask parents to be as open and transparent as possible. In lieu of a doctor’s signature, parents take responsibility to tell Bold Earth about any and all health issues. Parents will be required to sign an acknowledgment of risks and a legal liability waiver from Bold Earth, Inc., as well as waivers from participating outfitters prior to their child’s participation.
If at any time, parents or students withhold or provide incomplete or misleading information, or falsely represent their student in their application or any required paperwork, Bold Earth reserves the right to deny admission or ongoing participation to that student.
By signing the health history, parents acknowledge that trained Bold Earth leaders have the right to administer first aid to students, to engage the services of a medical professional, or to hospitalize a student if deemed necessary. Costs will be the responsibility of parents and/or their insurance company.
Parents also give permission to the physician, dentist, or other health care provider selected by Bold Earth to hospitalize, secure proper treatment for, and order injection, anesthesia, and/or surgery for their student.
MEDICAL INSURANCE REQUIREMENTS: Students at Bold Earth are required to have health insurance as parents are responsible for any medical costs incurred on the trip. If participating in an international trip, we encourage families to purchase travel insurance policies that offer medical coverage while abroad. Many travel insurance companies offer one-time travel medical coverage.
ENROLLMENT PAPERWORK/WAIVERS: Enrolled families will be required to complete additional paperwork prior to the start of a Bold Earth program, including (but not limited to) an acknowledgment of risks, liability waiver, and activity waivers from participating outfitters. Your student’s final acceptance, enrollment, and participation on their Bold Earth trip is contingent on full payment and on our timely receipt and review of all completed and signed forms. Parents and students agree to return required forms in a timely manner based on the schedule Bold Earth sets forth, and Bold Earth reserves the right to deny your student’s participation on their program in the event of failure to do so.
ALTERATIONS TO ITINERARY: Severe weather; high or low rivers; high or low snowpack; unpredictable natural disasters and acts of God; vehicle breakdowns; road closures; volcanic activity; forest fires; illness; any potential threat to safety; or even a brilliant idea from a leader or student may necessitate itinerary changes. In the event of a schedule change, comparable activities will be substituted when possible. You will be notified by email of significant changes.
COMMUNICATION: Students may bring a cell phone to use at the airport upon arrival, and prior to departure. Each student will call home upon arrival so parents will know they’ve arrived safely. This call usually takes place after your child has met a Bold Earth trip leader, collected his/her bags and met the other students. Please expect up to an hour between the time your child’s flight lands and his/her phone call home to you. Leaders will then collect all electronics, including cell phones. Because this is an adventure, there’s often no cellular service available, and your child may be three to seven days away from a phone. There is often no way for cell phones to be recharged. Parents will not be able to call their child while he or she is on the trip. Though we make every effort to give your child a couple of opportunities to call home, the often remote nature of our trips often makes it difficult for us to give you specific updates about your child while on his/her adventure. Remember, no news is good news. Students without cell phones will have access to a leader’s cell phone when phone calls home are made. Please be aware of this prior to enrollment. Parents may contact our office if there is an emergency in which a parent needs to reach their child. If it’s after normal business hours, we’re available 24/7 at the Bold Earth emergency phone number.
PHOTO/VIDEO RELEASE: While participating in Bold Earth programs, a student may be photographed or videoed by Bold Earth or any other outfitters. By signing the parent/student agreement, you agree to allow the student’s photo, video or film likeness, or reproductions thereof made through any media, including electronic media, to be copyrighted and used for any legitimate purpose by Bold Earth or its assigns.
WILDERNESS ETHICS: Bold Earth is wholly committed to the protection and preservation of the natural environment. We use the most current minimum-impact camping techniques and subscribe to the practices of Leave No Trace. Students can expect to shower two or three times during their trip. While students don’t shower daily, there are many days when they will swim.
SPECIAL NOTICE: Bold Earth reserves the right to change its Terms and Conditions at any time, but we will notify parents in writing. We publish our Terms and Conditions in several places, including but not limited to, our website, the application for summer, and in an applied and/or enrolled student’s CampInTouch forms dashboard. In the case of any discrepancy between published versions, the Terms and Conditions published at www.boldearth.com/terms-conditions/ shall control.